Board Member Responsibilities

Organizational Plan
The schema of SESC’s organizational plan is outlined on the organizational chart, Code 102, of this policy handbook. This plan is not all inclusive and is not intended to be an inhibiting factor in the growth of SESC.  The schema is designed to show relationships, responsibilities, and the functional staffing of SESC.
  1. Executive Board of Directors – Within the limits of the operational project proposal and legal structure of the State of Utah, the SESC Executive Board of Directors shall be the governing body for the Southeast Education Service Center.  The Board of Directors is enabled to make decisions as necessary to promote the welfare of education and shall govern SESC by establishing those policies necessary and essential to the general welfare of the four districts, their staffs, and students.
    1. The Board of Directors shall consist of the superintendent from each of the four school districts in the SESC Service Region and one representative from the Utah State University - College of Eastern Utah. 
    2. The board shall appoint the director for SESC as its Executive Officer and assume the responsibility of directing said director by the formulation of policies, administrative procedures and directives as determined by need.
    3. The Executive Board of Directors shall meet bi-monthly according to a schedule annually determined by the board. They may also call special meetings at such times during the year as necessary for policy consideration and/or other matters deemed beneficial to the operation of their schools and SESC. It will hold monthly meetings for the purpose of:
      1. Reviewing Operation of center and appointing of personnel.
      2. Reviewing minutes and financial status of center.
      3. Approving expenditures and hear special reports and other such matters, as it deems necessary.
    4. The Board of Directors shall be a policy making board.  Their responsibility will be to approve expenditures and to set policies that will enable the SESC Director to administer the activities of SESC in a satisfactory manner.  The Board of Directors may function only as a whole with no member designated with individual authority.
    5. The Board shall organize annually during the May meeting. The only officer shall be a chairperson.  The SESC director shall serve as secretary or assign the office manager to this responsibility. The chairperson will be chosen from the member districts, selected by the following rotation: San Juan, Grand, Emery, and Carbon.  The secretary will not be a voting member of the board.
    6. A quorum shall consist of a majority of the members.  If at any meeting a quorum is not present, items for which a vote is needed will be mailed or e-mailed to absent members and a written vote shall be taken for action upon necessary items.
    7. All motions and votes shall be duly recorded in the official minutes of the board that will be kept in a permanent file by the director of SESC.
  2. Chairperson of Regional Executive Board of Directors
    1. The chairperson shall cause to be called regular monthly meetings unless otherwise arranged and such special meetings as considered necessary.
    2. The chairperson will conduct all meetings in accordance with correct procedures and Roberts Rules of Order.
    3. The chairperson will cause to be recorded official minutes containing official motions and recording the votes of the board.
    4. The chairperson shall be empowered with authority to act upon emergency items and requests when operating within general policy guidelines and pursuant to the practicality and advisability of his action. He/she may also receive a vote by phone or email from other members of the committee provided that he/she duly records the item in question and the vote of the members and registers the same in the official minutes to be ratified at an official meeting.